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Managing volunteers often means juggling a wide range of responsibilities. From responding to emails and coordinating schedules to planning events and maintaining relationships, volunteer leaders frequently feel pulled in many directions at once.

Volunteer Nation is a podcast hosted by Tobi Johnson. Tobi is a volunteer management expert who also runs the VolunteerPro website. In this episode, Tobi shares practical strategies to help volunteer managers regain focus and reduce the sense of constant overwhelm.

“Time management tips aren’t about squeezing more things into your calendar,” says Tobi. Drawing from her own non-profit experience, she explains why the common pressure to “do more with less” can make work harder rather than more productive.

Tobi walks through several simple but powerful approaches to managing your time more intentionally, including setting clear priorities, protecting time for focused work, reducing the impact of constant interruptions, and task switching. You’ll also hear why delegating outcomes instead of tasks, building stronger systems, and protecting your personal energy are essential for sustainable leadership.

If you often feel like your to-do list never ends, this episode offers practical ideas to help you work more strategically, focus on what matters most, and create a more manageable rhythm in your volunteer leadership work.

Volunteer Nation is available on Apple Podcasts and on Spotify or listen to Episode #205: My Top Time Management Tips for Overwhelmed Volunteer Managers by clicking here (40 min).